Information for Speakers

Information for Speakers CHNT31

Please find all important information below. If you have any further questions, please feel free to contact us at info@chnt.at.

Presentation Format

Speaker Presence & Online Presentations

All speakers are expected to present on-site in Vienna. Please note that there is no option for live remote presentations.

Video Submissions: If you have an exceptionally important reason why you cannot attend the conference in person, you may request to submit a pre-recorded video of your presentation (showing both your slides and yourself speaking).
Mandatory Request: To be considered for a video presentation, you must send an official request explaining your situation to info@chnt.at.
Deadline: This request must be submitted no later than October 31st.
Submission: Once approved, your video file must be sent in advance via WeTransfer to the email address mentioned above.

General Information

ON SITE PRESENTATION

Venue & Program Overview

The conference takes place at various locations. Please check the Location Overview to confirm the specific room for your session.

Locations
- Apothekertrakt Schönbrunn (Rooms: Maria Theresia, Maximilian, or Sophie): Sessions, Round Tables, and Trainings.
- Get Together Event (Nov 11): Held in the Foyer of the Apothekertrakt Schönbrunn.
- Social Event (Nov 12): Held at the Grinzinger Keller (located within the Vienna Rathauskeller, in the cellar of the Vienna City Hall).
Speaker Guidelines & Technical Setup

To ensure a smooth program, we ask all speakers to follow these instructions:
- Submission in Advance: Please send your presentation (.ppt, .pdf, etc.) to info@chnt.at or use the upload link provided a few days before the event as a backup.
- On-site Setup: Bring your presentation on a USB stick. Please upload it to the venue’s laptop in the morning or during the break immediately preceding your session. Our organizing committee and technicians will be available to assist you.
- Video Content: Please avoid long videos within your PowerPoint; short clips are accepted.
- Hardware: Presentations must be played from the provided venue laptops to ensure technical stability.

ONLINE PRESENTATION

Online Participation: We will be using YouTube as our primary streaming platform for the conference. All online participants will receive a link to the live stream via email.

Information for Speakers: Please note that there is no option for live remote presentations. If you are a speaker and have a compelling reason why you cannot attend in person, you must send a recording of your presentation (a video of you delivering your talk) in advance.
- Please submit your file via WeTransfer to info@chnt.at

Individual Information

SESSION CONTRIBUTION

presentations in sessions: about 20 minutes (incl. discussion)
If the respective chairs have individual adaptations, they will contact you directly or this will be made clear in the programme.
no template for the presentations (you are free to decide with which materials you present)
please use the 16:9 format for presentations

ROUND TABLE CONTRIBUTION

presentations in round tables: about 10 minutes
If the respective chairs have individual adaptations, they will contact you directly or this will be made clear in the programme.
no template for the presentations (you are free to decide with which materials you present)
please use the 16:9 format for presentations

PANEL CONTRIBUTION

The panels will be moderated by the chairs and all participants are invited to join the discussion.

TRAINING CONTRIBUTION

To ensure a high-quality learning experience, please keep the following guidelines in mind:

Format: Training sessions are designed as hands-on workshops and should last at least 2 hours.
Promotion: We cordially invite all chairs to actively advertise their sessions within their networks to attract a broad range of participants.
Goal: The aim is to provide practical skills and interactive knowledge transfer in a focused environment.

Conference Proceedings

Presenters and session chairs who participat in CHNT 31 have the possibility to publish their contributions in the proceedings of the conference. From 2019 on, the proceedings of the Conference on Cultural Heritage and New Technologies are being published as an e-book series on propylaeum, the information service for the classics in Heidelberg. The book and all of its papers will be available permanently with persistent identifiers (doi). The papers or the whole book will be available there in open access under a creative commons license. There are two formats for publishing in the proceedings: Papers (for session or round table contributions) and short papers (for round table or poster contributions).

We also cooperate with MDPI!